SFD10/budget
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Budget
Budget
Est. cost Actual Cost Difference Description Supplier $2,500 $2048.20 -$451.80 1900 DVDs MultipliCD $ 500 $ 640.75 +$140.75 Tshirts Productology $ 200 x Balloons & Helium $ 250 x -$250.00 Security State Library $ 1000 $1262.25 +$262.25 Venue Assistants State Library *** from a note on Venue Hire Agreement $ 250 x Electrical tag & test Westall SC $ 350 x Posters & Printing Docs on Call / Splash Print / Officeworks $ 220 x -$250.00 Theatre Technician State Library $ 180 x Volunteer Expenses $ 450 $ 450.00 0.00 Equipment Hire Computerbank ------ -------- $5,900 - Available Funds $4900.00 MMV $1000.00 Linux Australia $ 500.00 LUV $ 660.00 Vicnet $ 150.00 Cybersource - *** This is an estimate based on a note on the Venue Hire Agreement "Linux Users of Victoria will be invoiced post event for the cost of venue assistants for event set up, supervision and pack down. Venue assistants are charged at $33 per hour, per staff member. A venue assistant is required to supervise each space at all times." - Update: We had factored $500 for the theatre technician and security guard, and the final bill was $1262.25
- Venue Hire Agreement is valued at $9095.91
Original Projected Budget
Est. cost Description Supplier $2,500 DVDs & CDs MultipliCD $ 500 Tshirts Productology $ 200 Balloons & Helium $ 250 Security State Library $ 250 Electrical tag & test Westall SC $ 350 Posters & Printing Docs on Call / Splash Print / Officeworks $ 220 Theatre Technician State Library $ 180 Volunteer Expenses $ 450 Equipment Hire Computerbank ------ $4,900
Provision of in kind services
- State Library and VicNet are kindly donating use of the venue
- Worth $9095.91
Costs associated with the venue
- Need to hire an additional security guard: approx 6 hours $250
- Intended supplier: via the State Library of Victoria's agency
- Powerboards and other electrical equipment needs to be tested and tagged: Approx $250
- Intended supplier: Westall Secondary College
- Time of SLV audiovisual staff to prepare content for display in Experimedia room: $220
- $400 for 5 hours' support (min $220 for 2 hours, $66 per hour thereafter) for advanced stuff - we probably won't need more than 2 hours
- Free for minimal technology requirements - we just need to have them prepared in advance
- http://wiki.cc.com.au/Image:Digital_media_services_and_rates_Feb_10.pdf
Subtotal: $720
Materials for distribution on the day
- Software distribution media: Aim for approximately 1000-1500 single impression discs, or may have to split into PC/Mac disc if a single disc cannot be created
- 2010-08-06 Currently a single DVD ~4.3Gb ISO
- Intended supplier: Multiplicity
Subtotal: $2500
Materials for use on the day and in promotion and advertising
- Equipment hire (computers for workshops and possibly projectors): $450
- Intended supplier: Computerbank
- Posters and Printing, promotional products $350
- Helium & Balloons: 1 large tank $200
Subtotal: $1000
Costs associated with volunteers
- Volunteer t-shirts (will be re-using as many as possible from previous years): 30 units - approx $500
- Intended supplier: Productology
- Volunteer expenses - fuel, phone calls: $180
Subtotal: $680
Contingency items - not included in budget total below
- Hire of dividers
- Hire of marquee
- Hire of projectors etc - attempt to beg, borrow (not steal :-) )
Total
$4900
NOTE: MMV will not fund requests for food
| Software Freedom Day 2010 (main page) - http://www.sfd.org.au/melbourne/ (view/edit this template) | |
|---|---|
| Websites:: SFD.org wiki | Facebook event | LUV event | 
<a href="http://www.sfd.org.au/melbourne/"><img style="margin: 0.5em 1em" src="http://www.sfd.org.au/melbourne/images/button-sfd-melb-2010-2.png" alt="Software Freedom Day, Sat 18 Sept 2010, State Library of Victoria 11am-4pm" /></a> |
| Other links: Mailing list | Eventbrite - public - admin | Twitter | IRC: #sfd-melb | |
| General organising: Initial brainstorming | Meetings | Budget | |
| Merch related: Artwork | DVD contents | t-shirts | |
| Events: Speakers | Workshops | Minitalks | Experimedia room | |
| Marketing: Marketing | Fliers (PDF) | |
| Misc: File:SLV Visitor Access.pdf | Geocaching | Survey | Prizes | |
| On the day: Runsheet | Volunteers | |
| Post event: Report |
